The Best Tools For Remote Teams

If your team telecommutes/has offices in different cities or has been thinking about making this innovative leap, you're not alone! Finding the right tools for working remotely can be a doozy; there are so many options out there now and so much research on remote work. The right tool is more important than ever when talking about remote teams as 87% of remote workers feel more connected than in-office workers through technological tools (Remote.co, 2018).

To help you navigate the many tools for remote teams, we’ve created the ultimate list of softwares for remote/distributed teams.

Dig in, and we hope you find a useful tool that fits your remote company's needs.

To make this read as easy as possible for you, we sectioned off all the tools based on their functions. That way you can go straight to getting the tools you need to make your team successful.

The different categories for tools are: 

Video Conferencing:

  • Zoom
  • Join.me

Communication:

  • Slack
  • Front

Project Management:

  • Asana
  • Scoro
  • Basecamp

Document Storage & Collaboration:

  • Box
  • Dropbox
  • GitHub Wiki
  • Tettra
  • Trello
  • Miro

Productivity:

  • Microsoft To Do
  • Figure it Out (Chrome extension) 
  • I Done This
  • Every Time Zone
  • Float

Development & Design: 

  • Invision
  • Jira Software
  • Skitch
  • CodePen

Employee Happiness/Engagement:

  • Compt
  • CultureHQ
  • Chimp or Champ
  • 15Five

Password Storage: 

  • Meldium
  • 1Password

Miscellaneous: 

  • Google Suite
  • Zapier
  • TeamViewer
  • Timely
  • Everhour
  • Office 365

Video Conferencing 

Zoom 

What is it? Why people like it.

Zoom is a video conferencing platform. Within a remote team, keeping communication alive is of utmost importance. Through video conferencing, you can actually see your coworkers’ reactions to what you’re saying and even have small talk. Features include screen sharing, meeting rooms where large numbers of people can join a meeting room, scheduling video calls ahead of time, accessing own private meeting room code, and the chat function.

Recommended by HR Pros like:

Leah KnoblerLiz VanZandtAllison SproulCathy Atkins

Remington Begg who said it's an "absolute must for distributed teams . . . It's a constant reminder that the person on the other side is a human too :-)"

Lexi Kantor who said "we add a Zoom video option for every company-wide meeting so that our remote friends can join (even for our weekly lunch programming!)."

How much does it cost? 

For more information on Zoom’s pricing plan, click here.

Zoom Pricing Plan
Join.me

What is it? Why people like it.

Join.me is another video conferencing platform where you can host or join a meeting. It allows you to customize your meeting link and meeting background. It also has one-click screen sharing and better audio. 

What does it cost?

For more information on Join.me’s pricing plan, click here.

Join.me pricing plan
Communication:

Slack

What is it? Why people like it.

Slack is a communication platform that blends personal and professional conversations into one area. Use it to continue building trust through communication within your team. You can have different channels. This can be helpful for different teams (random, engineering, marketing, leadership, etc.) and different types of communication (general, random, promotion, for a specific meeting, etc.) Different channels make it easy to know where to look for that important information someone sent.

Recommended by HR Pros like:

Allison Sproul who said "It allows for file sharing, messaging, calls, everything. We'd be pretty lost without it." 

Remington Begg who said "That over the shoulder banter and chat is a big part of office culture, slack allows for anyone in the organization to be accessible #UseWithCare"

Leah Knobler who said "Slack is definitely our bread and butter!"

Lexi Kantor who said "we have a #unsolicitedbabypics channel where everyone can post pictures of their kids, and also use a slack extension called Donut, which sets people up on random 'coffee' dates every 2 weeks!"

Amy Spurling who said "it enables communication across teams in a way that I haven't experienced with any other software."

How much does it cost?

For more information on Slack’s pricing plan, click here.

Slack pricing plan
Front

What is it? Why people like it.

Front is the first inbox for teams where you can organize all your conversations, route them to the right people, and be more productive within your team. This ensures that teams stay in the loop, everyone that needs visibility to a conversation has it, and nothing is replied to twice/missed. 

Recommended by HR Pro:

Liz VanZandt who said it allows them to "speak quickly and eliminate the need for internal emails (HUGE plus)."

How much does it cost?

For more information about Front’s pricing plan, click here.

Front pricing plan

Project Management:

Asana

What is it? Why people like it.  

A cloud-based project management software used to break down projects into specific tasks and assign them to your team members.

What does it cost?

For more information about Asana’s pricing plan, click here.

Asana pricing plan
Scoro

What is it? Why people like it.

Scoro has a little bit of everything. For project management, there are tools to help you manage everything about a project, allocate billable and non-billable work, create budgets, and manage your project portfolio. For work scheduling and tracking, you can schedule work and assign tasks, schedule meetings, and get a complete overview of your team’s time. For financial management, you can automate late invoice reminders, compare budget scenarios, and set multi-currency custom rates. And there are other features for CRM and quoting, and reporting and dashboard. 

How much does it cost? 

For more information about Scoro’s pricing plan, click here.

Scoro Pricing plan
Basecamp

What is it? Why people like it. 

Basecamp is where you can create projects and invite everyone that is involved in it. You can use it for task management, messaging & collaboration, file sharing, scheduling, and reporting. Need to find something quickly? Good thing Bascamp has a universal search function so that you can easily retrieve anything you have stored in its system. 

Recommended by HR Pro:

Cathy Atkins

How much does it cost? 

For more information on Basecamp’s pricing plan, click here

Basecamp pricing plan
Document Storage & Collaboration: 

Box

What is it? Why people like it. 

This is the one platform you need for secure content management, workflow, and collaboration. Box has Cloud Content Management which accelerates your business processes, increases employee productivity, and protect your most valuable information.

How much does it cost?

For more information about Box’s pricing plan, click here

Box pricing plan
Dropbox

What is it? Why people like it. 

The most well-known platform for file storage and sharing with the whole team. Get your team’s ideas with Dropbox Paper, convert your file into a beautifully packaged page with Dropbox Showcase, simplify team management, and more.

Recommended by HR pro:

Leah Knobler uses Dropbox Paper for "a lot of collaborative work." 

How much does it cost?

For more information about Dropbox’s pricing plan, click here.

Dropbox pricing plan
GitHub Wiki

What is it? Why people like it.

GitHub allows you to host and review code, manage projects, and build software. It includes “Wiki” which is where you can host in-depth content and documentation. You can share this with your teammates and they can edit with you. It’s a key to organization!

How much does it cost?

For more information about GitHub’s pricing plan, click here.

GitHub Wiki pricing plan
Tettra

What is it? Why people like it.  

Tettra is there to help you document important processes, policies, and procedures which makes onboarding new teammates faster and answering questions less repetitive. 

Recommended by HR Pro:

Remington Begg who said "Documentation is Important, but 10x more important when people aren't an ear-shot away - Document anything that is more than 3 steps."

How much does it cost?

For more information about Tettra’s pricing plan, click here.

Tettra pricing plan
Trello

What is it? Why people like it. 

Trello helps teams with collaboration and productivity. It does this through its boards, lists, and cards which enable teams to organize and prioritize their projects. 

How much does it cost? 

For more information on Trello’s pricing plan, click here 

Trello pricing plan
Miro

What is it? Why people like it.

Miro is an online whiteboarding tool. It's excellent for thinking and collaborating visually with your remote employees. We use it regularly when we're looking to brainstorm with sticky notes, but are remote.

How much does it cost?

For more information on Miro’s pricing plan, click here.

Miro pricing plan
Productivity: 

Microsoft To Do 

What is it? Why people like it.

Microsoft To Do is a smart daily planner with cross-platform syncing so you can access it where you are. What sets it aside is its ability to give suggestions of tasks based on what’s most important to you every day. This can also be built to continue building trust within your remote team by sharing personal and professional to-do lists and reminders

How much does it cost? 

Free! Go now and enjoy it. 

Figure it Out (Chrome extension)

What is it? Why people like it. 

Figure it Out, or FIO, makes your team more productive by adding up to ten time zones to your ‘new tab’ screen. This makes it easy to schedule meetings, connect with family, and beat jetlag. 

How much does it cost? 

Free! Go enjoy it now.

I Done This

What is it? Why people like it.

I Done This allows for daily status updates; staying up to date on what’s done, a goal, or blocked; robust reports, and assists with management.

How much does it cost?

For more information on I Done This’ pricing plan, click here.

I Done This pricing plan
Every Time Zone

What is it? Why people like it.

Every Time Zone was made to keep telecommuting easy. They say “Time zones are a nightmare. Remote work doesn’t have to be.” It allows you to customize your timeline, share your events, make time zones personal, effortlessly pick meeting times, connect your team, and track your contacts. 

How much does it cost?

For more information about Every Time Zone’s pricing plan, click here.

Every Time Zone pricing plan
Float

What is it? Why people like it. 

Float lets you plan your projects and schedule team’s time all in one platform. With the resource planner you can help save your team time and keep projects on track. It also comes with integrations to some of your other favorite apps like Slack, Google Calendar, Zapier, etc. 

How much does it cost?

For more information on Float’s pricing plan, click here.

Development and Design:

InVision 

What is it? Why people like it.

InVision is a digital product platform is made for user experiences. You can create interactive prototypes, gather feedback on them, and explore your team’s best ideas on a digital whiteboard. Invision empowers smarter design so you can go to market faster. And the whole team is remote, what better product for a remote/distributed team than one where the employees are remote themselves? They live and use their tool in the same way your team could.  

How much does it cost? 

For more information about InVision’s pricing plan, click here.

InVision pricing plan
Jira Software

What is it? Why people like it.

Jira is a software development tool used by agile teams for its roadmaps, new boards, and easy configuration. Jira is made to help every member of your team plan, track, and release, and report great software.  

How much does it cost?

For more information about Jira Software’s pricing plan, click here.

Jira software pricing plan
Skitch

What is it? Why people like it. 

Skitch is an app by EvernoteGives that allows teams to annotate, shape, and sketch ideas faster. It works between devices.

How much does it cost? 

It’s free!

CodePen

What is it? Why people like it. 

CodePen is a social development environment for front-end designers and developers to build, test, and discover code. It allows the user to show off their work, build test cases, learn and debug, and find inspiration. 

How much does it cost?

For more information about CodePen’s pricing plan, click here.

CodePen pricing plan
Employee Happiness/Engagement: 

Compt

What is it? Why people like it. 

Compt is a must have to retain top talent and keep them happy. With Compt, you can give your employees (remote or not) the power to each pick the perks that fit them. This empowers your employees to grow in whatever way they want, and makes you look like a superpower for giving them so much independence. 

Compt made it possible for Webflow to support their remote team (~70% of the company) by offering a remote employee stipend. Learn how to equally support your remote team using Lifestyle Spending Accounts in Compt

Recommended by HR Pro:

Cathy Atkins

How much does it cost?

Connect with a sales team member to get a price.

[Are you trying to support your remote employees but having trouble? Talk to one of our HR experts in a 15-minute consultation about your remote strategies and how to give them the perks they need to succeed. Schedule a call here.]

CultureHQ

What is it? Why people like it. 

CultureHQ is a platform built to strengthen your team's connection through the use of people's interests, skills, and expertise. This allows team members to know valuable information to know who to connect with in order to build an inclusive culture so everyone can reach their fullest potential. 

How much does it cost?

For more information about CultureHQ's pricing plan, click here to receive a quote.

Chimp or Champ

What is it? Why people like it. 

Chimp or Champ helps you increase employee engagement, productivity, and retention, all while getting better results of how happy your team is. This is a weekly anonymous employee happiness meter so you can check how your team are is doing.

How much does it cost? 

Chimp or champ pricing plan
15Five

What is it? Why people like it.

The goal of 15Five is to help teams boost employee performance every week through continuous performance management. It does this by aligning a team’s OKRs, having weekly check-ins, coaching employees through 1-on-1s, recognizing employees, and reviewing employees to help them grow.

Recommended by HR Pro:

Remington Begg who said "Getting temp-checks with everyone is super important, especially when passive management is harder when you're not around someone. It's an integral part of our employee communication."

How much does it cost?

For more information about 15Five’s pricing plan, click here.

15Five pricing plan
Password Storage: 

Meldium

What is it? Why people like it. 

Meldium is here to help you keep all your passwords straight for team shared accounts. You can log into Meldium and access all your apps in the same place so you don’t have to log in with different usernames/passwords. 

How much does it cost? 

Their paid plans start at $29 per month for the Basic, which includes unlimited apps and 20 users. The Premium plan is $79 a month for 100 users and the Professional plan is $199 monthly for 250 users. Each plan offers a discount if you choose to pay annually.

1Password

What is it? Why people like it. 

Having a remote team is enough work on your brain, don’t try to force yourself to remember all your passwords! With 1Password you can easily save and log in to a site with just one click. By sharing the master password to your team’s 1Password account, all employees (remote, distributed, or neither) can have access to all appropriate accounts. 

How much does it cost?

For more information about 1Password’s pricing plan, click here.

1Password pricing plan
Miscellaneous

Google Suite

What is it? Why people like it. 

Google Suite is a culmination of different Google products that are designed to make your work life easier. You can edit documents and spreadsheets with anyone in your team (or outside of it) in real-time, leave comments, tag people when action is needed, and even store important documents in shared folders. This allows for a consistent, accessible, organized, and streamlined communication with varying levels of access (view, comment, edit). Features include Gmail, Calendar, Currents, Hangouts Chat, Hangouts Meet, Docs, Sheets, Forms, Slides, Sites, App Maker, Keep, Jamboard, Drive, and Cloud Search.

How much does it cost? 

For more information about Google Suite’s pricing plan, click here. : 

Google Suite pricing plan

Zapier

What is it? Why people like it. 

With 4.5 million people and companies using Zapier it’s easy to say it’s a crowd favorite. Zapier helps you integrate the web applications you love and use. It can connect more than 1,000 web apps, automates repetitive tasks in the background, and moves information between your apps automatically. Zapier also has a tips and advice section full of helpful guides. We recommend The Ultimate Guide to Remote Work if you want more helpful information.

How much does it cost?

For more information about Zapier’s pricing plan, click here.

Zapier pricing plan
TeamViewer

What is it? Why people like it. 

TeamViewer is the perfect solution for secure remote access and support. This tool allows you to remotely access, manage, and support computers phones and more from anywhere and anytime. This gives you a centralized IT service management and fast remote support. 

How much does it cost?

For more information on TeamViewer’s pricing plan, click here.

TeamViewer pricing plan
Timely 

What is it? Why people like it. 

Timely is the perfect tool for time tracking. You don’t ever need to worry about manually filling in a timesheet again. Timely’s artificial intelligence creates a timesheet for you automatically by tracking and categorizing all work activity from multiple sources. It also helps run profitable projects with its dashboards and reporting. Know everything your team is working on in just one place. 

How much does it cost? 

For more information on Timely’s pricing plan, click here.

Timely pricing plan
Everhour 

What is it? Why people like it. 

Everhour is a time tracking software for teams for project management, invoicing, or payroll. It works inside Asana, Trello, Jira, Basecamp, and Github (all mentioned in this guide). You can set flexible rates, invite anyone to track time, and have easy to use online timesheets. 

How much does it cost?

For more information on Everhour’s pricing plan, click here

Everhour pricing plan
Office 365

What is it? Why people like it.

Office 365 includes Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Microsoft Teams, Yammer, and moreAll these tools are there to make your busy life organized. With the subscription, all your tools will stay up-to-date and can be used on multiple devices.

How much does it cost?

For more information about Office 365’s pricing plan, click here.

office 365 pricing plan
Whew, that was a lot! But you made it to the other side much better informed of the many options you have. These tools have the potential to take your remote/distributed team to the next level. Through constant communication, efficient project management, safe cloud storage, and team-wide collaboration you can help your team reach their fullest potential!


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